Storing consent documents

Any documents which have identifiable information about participants need to be kept securely. This includes the consent forms which will have participants’ names and signatures. Consider which format to store these in; if they are paper copies they should be kept in a locked filing cabinet; if they are electronic (e.g. scanned PDFs) then they should be stored in a password protected area of a University server (such as your M or N drive).

Scanning facilities are available free of charge in several locations across campus. 

It is a good idea to consider whether there needs to be a way to link the consent forms to the research data should a participant choose to withdraw. 

Further guidance 

Research data guidelines

Protocol on data protection, anonymisation and storage and sharing of research data

Research data management